FundraisingIP.com fundraising planners and checklists:

Fundraiser Scheduling Checklist

 

This checklist will help you schedule dates for various aspects of your group fundraiser for each fundraising cycle.

Fundraising Chairperson:

Committee Contacts:

Fundraising Year/Cycle:

 

Evaluate Fundraising Goals

• What is the dollar-figure fundraising goal for this cycle?


• How many fundraisers will it take to meet this goal?


• When is the money needed by?


• Is time needed to recruit volunteers?  How much?
  

 

Fundraiser Evaluation

Before setting a date for the fundraiser, answer these questions to ensure you have scheduled enough time for all aspects of the fundraising project:

Product-Based Fundraisers

• How long will it take to receive information from the fundraising company? (or enter N/A)


• When can information/product/packets be distributed to volunteers and sellers?


• Is there a particular date orders must be delivered by (such as for a holiday, etc.)?


• How long will sellers have to take orders?  (What does the company recommend?)


• What is the shipping-time for product delivery?


• How long will it take to distribute product to sellers for end-delivery?


• For on-hand sales, what is the date of the event, or when will locations allow us to sell?

 

Project dates for each of the following:

1. Make contact with fundraising company by:
2. Distribute order-takers to sellers by:
3. Deadline for return of order-takers:
4. Date to place order:
5. Date of delivery:


Is this date:      Estimated?      Firm (set by company)?

6. Distribution to buyers/sellers:
7. Date all goods should be delivered by:

 

Notes:

 

 

Event-Based Fundraisers

• How much time is needed for planning?


• How much time is needed for supply-procurement/shopping?


• What dates are locations available?


• How long to secure additional services?


• How long is needed for preparation of decorations, supplies, games, favors, etc?


• Will there be a rain-date for the event?

Project dates for each of the following:

1. Date of Event:
2. Make contact with locations by:
3. Supplies in-hand by:
4. Dates of work-group meetings:
5. Date & Time of set-up:
6. Date & Time of break-down/clean-up:

 

Notes:

 

 

 

For Future Reference:

• How accurate were time estimates?

 

 

• Was enough time dedicated for each project phase?

 

 

• What needs to be taken into consideration when planning future fundraisers of this type or with this company?

 

 

Additional Notes:

 

 

 

 

 

 

 

 

 

 

 

 

 

We wish you great success with your fundraising event!
For more help with your fundraiser, visit us at FundraisingIP.com.
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