Sample Donation Request Letter To A Company

Following is a sample donation request letter to be sent to a company. Before you send your letter, make sure you call and find out exactly who to address this donation request to. It might be the owner, someone in the public relations department, community outreach office or other contact. (More donation request letters.)

Feel free to copy and customize this letter with your fundraising group’s specific information as needed.

(For any other use, please contact us first.)


Sample donation request to a company



Dear ____,

As someone who is in a leadership position at YourCompany, I know that you’re pressed for time. But please, could you give me your full attention for the next 30 seconds as you read this letter?

You see, the children at OurSchool would like to have a science fair this year.  But you know how it is:  government budget cuts, on top of too-small budgets in the first place, have combined to make it impossible for them to be able to do so.

Unless someone steps in to help them.  And that’s where you come in.

The benefits of science fairs at schools are priceless: teaching children about the wonders of science and motivating them to learn about their world is one of the best ways they can learn about themselves and develop their interests, leading to future careers in engineering, biology, chemistry, and hundreds of other fields.

By helping the children at OurSchool to be able to have a science fair, you are not just helping them, but you’re also investing in the long-term future health of your community and even your company.  A healthy, well-trained workforce is the most valuable asset at any company, and by helping our children to have the science fair they so desperately desire, you will be planting seeds for future employees loyal to your company.

Not only that, by contributing you will also be receiving free advertising and positive public relations in the community.  That’s because we will post your name in the program for the science fair, as well as on any materials produced promoting the science fair.  To top it all off, we will have a “Partner Wall,” bearing the names of all the contributors to the science fair, which will be prominently displayed at the science fair itself.

By contributing towards the science fair at your local school you can help our children immeasurably, receive free advertising and promotion for your company and feel good about it all!

Would you please help? We’re planning on holding the science fair in January inside the school gymnasium. By then we need to raise a total of $_____, which will cover equipment rentals, presentation tables and chair rentals, printed materials like entry forms and flyers and ______.

Any amount you’re willing to donate will be greatly appreciated!

Please contact ______ at ______ to find out how we can work together to give our children the best science fair possible while giving your company the exposure it deserves for helping us out.

Hope to hear from you and thank you for your time.


PTO President at OurSchool  (and/or Principal signature)

PS: In lieu of a financial donation, we’d be happy to accept any donation in form of donated items or services. Please contact _____ to find out what items or services will be needed for the fair.

Please note: Our PTO has obtained 501(c)(3) non-profit status, which means that donations are fully tax-deductible (depending on your individual tax situation).


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  1. Posted by Helen Robertson 30th November, 2008 at 5:51 am

    Great site,


  2. Posted by 30th November, 2008 at 1:55 pm

    Thanks Helen 🙂

  3. Posted by kumar 5th April, 2009 at 11:36 am

    site is very much helpful

  4. Posted by Nestor 18th August, 2009 at 10:33 am

    Great site, lots of info.

  5. Posted by evola 16th October, 2009 at 11:00 am

    I think that is a wonderful example of how to write a donation request letter and it has helped me so much!

  6. Posted by Anonymous 19th March, 2010 at 12:31 pm

    this is great! i needed a sample for a school project and this is very helpful!

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  8. Posted by sandra.g. 24th September, 2010 at 8:11 am


  9. Posted by Norma 6th October, 2010 at 10:00 am

    Very helpful. Thank you

  10. Posted by Rudy 25th October, 2010 at 8:52 am

    FANTASTIC. Very helpful. Thank So Much!!

  11. Posted by Norma G. 21st December, 2010 at 7:27 am

    fantastic,very helpful,thank you so much….

  12. Posted by Sarah 26th January, 2011 at 8:40 pm

    This is great! Looks like the right balance between asking for donations and presenting the need.

  13. Posted by salman 5th March, 2011 at 3:49 am

    this is a great sample letter for fundraising or donation, ths is very helpful for me,

  14. Posted by Chris 1st April, 2011 at 1:37 am

    i am very happy that i found this site as it will help me in my fund raising efforts. However, can you give me ideas on asking for goods and supplies as well, the reason being that whilst money is always tight, supermarkets and manufacturers might donate excess stock which will help in my efforts to help our Outreach programmes and old age homes

  15. Posted by 1st April, 2011 at 7:08 pm

    Hi Chris, an article about getting donations in the form of goods, products and services is coming up!

  16. Posted by ABDIAS MOLINA 5th April, 2011 at 8:57 pm

    thanks for been a good samaritan< I was bevry hard looking for a way to type a donation request letter. but I need to look no more good bless.

  17. Posted by ABDIAS MOLINA 5th April, 2011 at 8:58 pm


  18. Posted by william musyoki 10th July, 2011 at 2:51 am

    Fantastic thank you all.

  19. Posted by 9th August, 2011 at 9:36 pm

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  20. Posted by raju-b 18th January, 2012 at 3:40 am

    very good

  21. Posted by Year End Fundraising Appeal 5th June, 2015 at 5:00 pm

    […] Sample Donation Request Letter To A Company […]

  22. Posted by John Nduka 4th November, 2015 at 11:11 pm

    Thanks for your help.

  23. Posted by Anita 1st July, 2016 at 5:17 pm

    Thank you — a great help!

  24. Posted by Eddie 15th October, 2016 at 4:29 am

    This has been of great help to me, thanks.

  25. Posted by Shaik Saleem 4th January, 2017 at 8:28 am

    Thanks for your help Sample Donation Request Letter To A Company easy for me to use this site, god bless all of your staff. !!Good Luck!!

  26. Posted by Omar 11th July, 2017 at 9:32 am

    I’m not an native English.little poor English.I’m looking for help to create a better donation request thank you.



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