Write: Thank You For Donation Letter





A little thanks can go a long way towards making people feel appreciated and needed. When your organization relies on donations from others, a thank you letter can accomplish just that.

Fundraising does not stop when the drive is over, or when you’ve reached your donation goal. No good fundraiser is ever over until you’ve said your heartfelt ‘Thank You’ to all of those who made your objective a reality with their donations.

Showing, saying, and putting your thanks in the form of a letter is good public relations for you and for your generous donors. It shows donors you appreciate their gift, and that your organization is thoughtful enough to be appreciative. That in itself may be the very thing that keeps you on the list of worthwhile charities in the next fundraising cycle.

 

Thank You Letters

 

Assuming a donor knows you appreciate their donation is never enough. They might not feel appreciated, and might feel taken advantage of, if the ‘thank you’ isn’t timely and obvious. Sending a prompt, personal thank you letter for a donation is essential to maintaining a good reputation as an organization, and to procuring funds in the future.

Whenever possible, a hand-written thank you is far better than a typewritten letter, and form letters should only be used if strictly necessary (to a large number of donors for example). Following are the best things you can include in your thank you letters for donations to show donors and patrons you really care.

Be warm and personal. Form letters, templates, and stuffy, formal responses show little real appreciation. All they achieve is the formality of the required ‘thanks'; they may even make donors feel belittled. Just think ‘How would you feel?’

Make the letter more about your donor than yourself. This is about their compassion and generous donation, not about your well-run fundraiser.

Tell the donor about the good their donation did. Be as specific as possible to show the donor they had a real-world, tangible impact on the lives of others.

Use a conversational tone. Let the recipient feel as if you are face to face proclaiming your appreciation (which also means not overdoing it).

Offering reciprocal support. As a ‘thank you’ gesture, consider offering volunteers or facilities if appropriate.

Make the donor feel great about what they have just done for others.

End the letter with thanks again. Make sure your appreciation is what stays in the reader’s head.

It will help as well to keep one final thought in mind—no donor has to give you money. They do so because you have reached them in some way, and giving makes them feel better about themselves. Make sure your campaign reinforces that emotion, and you will put a great face on your organization, while building public relations and a future fundraising base.

Find more fundraising letters and resources here…
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Filed in Writing Fundraising Letters | all articles | permalink | 4 responses | email to a friend | Posted or updated on: January 20, 2009

  1. Posted by Kathy Hrach 28th January, 2009 at 9:59 am

    I agree – there is no better way to say Thank You than with a real handwritten note. We have a lot of non-profit clients who also use real handwriting when requesting repeat donations. It’s the best way to let each donor know that you value and appreciate their generous contributions.

    Kathy Hrach
    http://www.writeonresults.com/blog

  2. Posted by Everybody Wins When You Say “Thank You” 10th March, 2009 at 6:48 pm

    […] read an interesting article at fundraisingIP.com about the importance of writing thank you letters. When I ran the Southern Utah Alzheimer’s […]

  3. Posted by How To Ask For Donations From A Large Company | Fundraiser Ideas and Events 9th February, 2012 at 11:56 am

    […] how much they donate to you, send a personalized thank you letter. They didn’t have to donate to you, but thought your cause was worthy of their consideration. […]

  4. Posted by Fundraising Idea: Golf Fundraiser | Fundraising Ideas and Events 13th March, 2013 at 7:12 pm

    […] the funds raised will benefit your community. To wrap up your fundraiser follow up with individual thank you notes to your main sponsors and with thank you messages through your blog and any social media and print […]

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